Administrative Coordinator

Administrative Coordinator (PT) - Trilogy at Monarch Dunes (Nipomo, CA):

• Under general supervision of the Lifestyle Director, the Administrative Coordinator is responsible for assisting in executing, coordinating, and supervising the recreational lifestyle and event programs for the club.
• Additional related duties assigned as necessary.
• Part Time position, requiring weekends and evenings as needed.
  
  

Job Duties:

• Coordinate behind-the-scenes administrative duties for the activities department.
• Create and maintain an environment with the activities programming which reflects professionalism and a sense of urgency to accommodate members.
• Meet initially with members and/or external customers to tour the facility, outline use capabilities.
• Responsible for communicating activities/fitness schedules to members and necessary department staff; also, responsible for assisting in set-up/take-down of the event at times.
• Ensure each program/event is set-up and meets member expectations.
• Responsible for being present throughout all programmed events to assist, answer questions, and facilitate service delivery; control and review facilities at close of event.
• Assist with private Events as needed.
• Use the Northstar reservation system in order to track events and event preparation.
• Post event/activity check list, check request deposits accordingly and send follow-up to members.
• Administer member website and flyers to promote activities, and events.
• Greet, welcome and deliver the “Trilogy Experience” to all incoming members/guests.
• Complete daily, weekly, and monthly computer/paper generated reports as required by management.
• Assist the Resort Club Manager in administrative duties. Customer service oriented, serves as the member “ambassador” in developing and maintaining programs for an active member lifestyle.
  
  

Ray Range: $20-22 hourly.

PERSONAL ATTRIBUTES:

• Excellent time management, organizational and follow-up skills.
• Productivity; good attendance, few errors or repetition, good work quantity and quality, positive contributor; ability to work successfully in a team environment, strong people skills required, works well with others.
• Innovation; seeks new opportunities and growth challenges, contributes ideas, helps resolve problems, looks for and develops cost savings measures, and develops new procedures and methods.
• Honesty; being truthful and trustworthy, doing what needs to be done and what is right, being fair and objective, having personal integrity and treating others in a mature, responsible manner.
• Loyalty; having commitment toward the goals of the organization, the nature of the business, respecting its efforts, defending it's good name, giving the job the best effort and sincerity.
• Initiative – ability to think, work and make independent decisions based on sound judgment.
• Excellent written and verbal communications skills.
• Must possess a strong internal/external customer service attitude.
• Ability to manage competing priorities and assignments.
• Must be comfortable working in a fast-paced environment where continuous improvement is expected.
• Must be able to consistently achieve high work standards.
  
  

Qualifications:

• Previous experience in the hospitality industry preferred.
• Experience in activity/event planning preferred.
• Personal computer proficiency, including Microsoft Outlook, Word, Excel, PowerPoint.
  
  

PHYSICAL DEMAND/WORK ENVIRONMENT:

• The physical demands and work environment characteristics described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate must occasionally lift and/or move up to approximately 50 pounds.
• The associate may be required to adhere to a specific dress code that could include shorts/pants, shirt, shoes, and jacket.
• The associate will need to be able to work flexible hours, day and/or evenings.
• The noise level in the work environment is usually quiet to loud.