Executive Assistant

About Us

City Property Management (www.cityproperty.com) is an Arizona born and raised company that is a leader in full-service HOA management with innovative technology and a stellar team to match. With more than 40 years in the business and over 170 full-time employees, we pride ourselves on providing the best HOA management experience possible. We work hard for the communities we serve and it shows.

Family-owned since 1979, we believe in investing in our people. With paid training and a supportive team environment, you can have confidence that your investment with us is more than a job—it's a career with real growth potential.

Mission: The mission of City Property Management is to provide the best experience in community management.

Our Core Values: Professionalism | Engagement | Knowledge | Humility | Client Centric | Trust | Flexibility | Teamwork | Diligent | Fun, Fair & Respectful

The Opportunity

This isn't your typical executive assistant role. We're looking for a motivated go-getter to join our leadership team in a unique position that splits time 50/50 between high-level administrative support and strategic market research. You'll work directly with our CEO and COO while developing valuable business intelligence skills that will accelerate your career.

What Makes This Role Special

• Direct exposure to C-level decision making
• Develop market research and data analysis expertise
• Growth opportunities in a thriving, family-owned business
• Variety—no two days are the same
• Real impact on company strategy and growth
  
  

What You'll Do

Administrative Support (50%):

• Manage calendars and schedules for CEO and COO
• Arrange meetings, conferences, and travel logistics
• Prepare meeting agendas and take detailed meeting minutes
• Provide general administrative support including filing, document organization, and phone management
• Handle special projects and adapt to changing priorities
• Maintain confidentiality of sensitive information
• Manage receipts and reimbursable expenses
• Occasional errands as needed (supplies, deliveries)
  
  

Market Research & Business Intelligence (50%):

• Identify potential new clients and leads for our sales and marketing team
• Gather and analyze data on target market demographics and competitors
• Research market trends and provide actionable insights to leadership
• Support creation of marketing materials, mailers, and sales collateral
• Contribute to strategic planning with data-driven recommendations
  
  

What We're Looking For

Experience & Education

• 1-3 years of administrative experience OR recent graduate with relevant internship/part-time experience
• Bachelor's degree preferred (business, marketing, communications, or related field a plus)
• Fresh graduates with strong work ethic and growth mindset encouraged to apply
  
  

Skills & Qualities

• Strong organizational skills and ability to juggle multiple priorities
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite and eagerness to learn new software
• Natural curiosity and aptitude for research and data analysis
• Ability to maintain strict confidentiality
• Professional demeanor and positive attitude
• Punctual and reliable
• Capable of lifting up to 50 pounds
• Most importantly: A go-getter attitude and desire to grow your career
  
  

Why You'll Love Working Here

Comprehensive Benefits Package

• Competitive salary at $26/hour
• 401(k) with company matching
• Health, dental, and life insurance
• Health savings account
• Paid time off
• Professional development assistance
• Employee assistance program
• Employee referral program
  
  

Growth-Focused Culture

• Paid training and mentorship
• Direct access to leadership team
• Skill development in both administration and market research
• Clear advancement opportunities
• Family-owned company that values long-term relationships
• Supportive, collaborative team environment
  
  

Ready to Grow Your Career?

If you're looking for more than just a job—if you want to develop valuable skills, work directly with leadership, and grow with a successful Arizona company—we want to hear from you.

This is an in-office position in Phoenix, Arizona.

City Property Management Company provides reasonable accommodation to individuals with disabilities. We are an equal opportunity employer committed to creating an inclusive environment for all employees.