Transitions Coordinator

The Opportunity

Ready to start a career in property management? This role is perfect for someone who loves organization, problem-solving, and coordinating complex projects. As a Transitions Coordinator, you'll be the key player ensuring smooth handoffs when HOA communities switch management companies—no HOA experience needed, we'll teach you everything!

What Makes This Role Great

• Comprehensive paid training (~1 month) in HOA management and industry systems
• Variety every day - research, data management, client communication, and project coordination
• Advancement opportunities within our growing company
• Specialized skills you'll develop that are valuable across the industry
• Direct impact on client satisfaction and smooth community transitions
  
  

What You'll Do

Project Coordination

• Manage HOA transition timelines from start to finish
• Coordinate with incoming and outgoing management companies
• Schedule document pickups and ensure smooth handoffs
• Communicate progress updates to all stakeholders
  
  

Research & Data Management

• Research Homeowners Associations through the AZ Corporation Commission
• Import accounting data into our CityCync software with precision
• Research parcel taxes and regulatory requirements
• Set up HOAs in federal tax payment systems
  
  

Client Communication & Support

• Send welcome letters to new homeowners before transition dates
• Provide updates to board members throughout the process
• Work with utility vendors to update billing information
• Process and set up vendor invoices in accounting systems
  
  

Administrative Excellence

• Maintain organized digital filing systems
• Ensure all required documents are received and properly filed
• Handle confidential information with discretion
• Support the transitions team with various projects as needed
  
  

What We're Looking For

No HOA experience required - we provide all training!

The Right Person Has

• Strong organizational skills and attention to detail
• Excellent communication abilities (both written and verbal)
• Customer service mindset with a focus on problem-solving
• Tech-savvy with computer proficiency and ability to learn new software
• Independence and initiative to work with minimal supervision
• Team-oriented approach with collaborative spirit
• Reliable time management skills and punctual work habits
• High school diploma or equivalent
• Ability to lift 30 pounds occasionally
• Valid driver's license (minimal travel required)
  
  

Why You'll Love Working Here

Compensation & Benefits

• Competitive hourly wage: $20-22/hour
• 401(k) with company matching
• Health, dental, and life insurance
• Health savings account
• Paid time off
• Professional development opportunities
• Employee assistance program
• Employee referral program
  
  

Growth-Focused Environment

• Paid specialized training in property management industry
• Advancement opportunities as you develop expertise
• Mentorship and support from experienced team members
• Skill development in project management, research, and client relations
• Family-owned culture that values long-term employee relationships
• Stable industry with consistent demand for skilled professionals
  
  

Work-Life Balance

• Monday-Thursday: 8:00 AM - 5:00 PM
• Friday: 8:00 AM - 3:00 PM
• Consistent schedule with predictable hours
  
  

Ready to Start Your Property Management Career?

If you're organized, detail-oriented, and ready to learn specialized skills in a growing industry, we want to meet you! This is your chance to join a established Arizona company that will invest in your training and career development.

This is an in-office position in Phoenix, Arizona.

City Property Management Company provides reasonable accommodation to individuals with disabilities. We are an equal opportunity employer committed to creating an inclusive environment for all employees.