Administrative Assistant -Multifamily Property Management

What You'll Do

As the Administrative Assistant, you will provide comprehensive support to the Multifamily Real Estate (MRE) division, including:

• Prepare agendas, gather supporting documents, coordinate logistics, take meeting minutes, and track follow-up action items
• Manage multiple Outlook calendars for Regional Property Managers
• Coordinate division-specific training programs
• Create and distribute resident renewal letters
• Provide outstanding customer service when handling resident inquiries and concerns
• Collect credit card receipts, reconcile statements, and support Accounts Payable processes
• Assist with year-end budget preparation and data entry
• Coordinate resident and associate events
• Support state and local licensing inspections and renewals
• Track vendor contracts, collect bids, and assist with agreement renewals
• Maintain departmental documents and shared resources
• Coordinate onboarding and offboarding activities for properties
• Update emergency contact and phone lists
• Complete credit applications as needed
• Prepare courier deliveries for apartment communities
• Manage the MRE new-hire gift process
• Provide front desk coverage when needed
• Perform other administrative duties that support the success of the Multifamily Real Estate division
  
  

What We're Looking For

• High school diploma or equivalent
• Strong administrative and organizational skills
• Excellent verbal and written communication abilities
• Ability to manage competing priorities and deadlines
• Strong customer service skills
• Proficiency with Microsoft Office, including Outlook
• Ability to learn new software and systems quickly
• Valid driver's license and reliable transportation
• Professional judgment and ability to handle confidential information with discretion
  
  

Required Qualifications

• Previous property management experience
• Experience supporting multiple managers or departments
• Experience coordinating meetings, events, or training programs
  
  

Compensation & Benefits

• Salary $65,000 Annually
• Comprehensive Benefits Package, including:
• Medical, Vision, and Dental Insurance
• 401(k) with company match
• Paid Time Off (PTO) & Sick Leave
• Rental Discount for eligible full-time associates at WPM-managed properties
• Bonus potential

Why WPM?

Join a team that values professionalism, collaboration, and exceptional service while supporting one of the region's leading multifamily real estate organizations.